Office Administration Office Manager

Main Purpose of the Role

We are seeking a highly organized and proactive Office Manager to oversee all aspects of AEW Capital Management’s 250-person, Boston office operations. This person in this role ensures the smooth functioning of our office and provides a welcoming and efficient work environment for employees and visitors. The ideal candidate will be a detail-oriented professional with great organizational and problem-solving skills.

Responsibilities

Office Operations & Administration:

• Manage office supply inventory, procurement, and vendor relationships.
• Supervise office maintenance, repairs, and facility management in collaboration with building management.
• Coordinate office layouts, seating assignments, and space planning.
• Ensure compliance with workplace safety regulations and best practices.

Employee Support:

• Serve as the primary point of contact for office-related inquiries and concerns.
• Manage the transit & parking programs via Edenred platform.
• Assist in onboarding new employees, ensuring they have the necessary resources and workspace.
• Manage office access and security, including key card distribution and visitor protocols.

Administrative & Financial Oversight:

• Develop and manage the office operations budget, ensuring cost-effectiveness.
• Process invoices, purchase orders, and expense reports related to office operations.
• Negotiate contracts with vendors, service providers, and office suppliers.

Skills/Experience Required

• Bachelor’s degree in Business Administration, Management, or a related field preferred.
• 5+ years of experience in office management or administrative leadership in a corporate setting.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite
• Experience managing budgets and negotiating contracts.
• Ability to handle confidential and sensitive information with discretion.
• Problem-solving mindset and the ability to work independently.

AEW Capital Management is an affirmative action-equal opportunity employer.

Apply Now!